In Intermediate, Microsoft Office, Tips and Tricks

Need to turn a report into a PowerPoint presentation with a minimum of fuss? Read on.

A client recently had to set up a presentation quickly. She already had a Word document with the key content but little time to type it up again in PowerPoint.

No problem, secret button to the rescue!

The key is to start with a Word document that uses styles. For example, all the main headings might use the Heading 1 style, subheadings use Heading 2 style etc.

Word to PowerPoint in 1 Click-1

 

In Word, go to the Quick Access Toolbar (that’s the little one at the top left of the window with the Save and Undo buttons).

Click the down arrow at the end and click More commands.

Word to PowerPoint in 1 Click-1Under Choose commands from: select Commands not in the Ribbon.

 

Find the Send to Microsoft PowerPoint command and click Add to add it to your Quick Access Toolbar, then click OK.

Word to PowerPoint in 1 Click-1

Back in the document, click the Send to Microsoft PowerPoint button and wait a moment.

 

Word to PowerPoint in 1 Click-1

 

In PowerPoint, here’s what happened:

  • Heading 1 text becomes slide Titles.
  • Heading 2 text becomes primary bullets.
  • Heading 3 and 4 becomes 2nd and 3rd level bullets respectively.
  • Unformatted text is not sent, you just want the key content anyway. Images, tables, etc are not sent
    Word to PowerPoint in 1 Click-1Word to PowerPoint in 1 Click-1
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